You are viewing a preview of this job. Log in or register to view more details about this job.

Administrative Assistant

The Administrative Assistant is responsible for supporting operational functions by performing general administrative duties to support the department.
  • Professional etiquette and customer service to both internal and external customers
  • Strong ability to remain calm and professional during tense or stressful situations
  • Requires attention to detail, and the ability to recognize and prioritize office workload
  • Ability to manage multiple ongoing projects and priorities with time‐sensitive deadlines
  • Good follow up with internal and external customers
  • Excellent written and verbal communication skills
  • Schedule appointments and maintain calendars
  • Handle customer inquiries and concerns
  • Create and maintain job documents/folders both physically and electronically
  • Create customer profiles and keeping customer profiles updated in the system
  • Ability to work with insurance adjusters, property managers and site/resident managers
  • Work with accounting department
  • Support marketing campaigns
  • Purchase order (PO) creation and timely submission to accounting
  • Maintain purchase logs for jobs
  • Entering data into job costing sheets
  • Creating sales proposals
  • Coordination with subcontractors and vendors to include requesting quotes and scheduling
  • Onboarding new subcontractors and vendors, obtaining W9’s, COI’s etc.
  • Coordinate any deliveries FedEx/UPS
  • Weekly timesheet submission to accounting
  • Great work ethic, initiative, good problem‐solving ability, and the desire to keep growing
  • Able to work well independently as well as in a team
  • Assist with procuring materials and handling logistics for projects
  • Manage vehicle maintenance, registration and repairs as needed
  • Ordering supplies for the office and field
  • Equipment and inventory management including ongoing maintenance and warranty issues
  • Experience using Google Docs and MS Office Suite (primarily Word and Excel)