HR Coordinator (Part-time)

This is a part-time temporary position

This position assists with recruitment, onboarding, personnel records, benefits documentation, training tracking, performance appraisal follow-up, employee communications, and HRIS-related project support.

This role is ideal for someone who is highly organized, detail-oriented, responsive, and able to handle confidential employee information with discretion. The position will help ensure HR processes are timely, accurate, and well-coordinated across departments.

Essential Duties and Responsibilities

Recruitment Support

• Coordinate interview scheduling for open positions, with emphasis on urgent temporary staffing needs.
• Communicate with candidates, hiring managers, and interview panels to confirm interview details.
• Assist with candidate screening, including reviewing applications for minimum qualifications and routing qualified candidates to the appropriate hiring manager or HR representative.
• Maintain job postings, including posting, updating, refreshing, and closing roles as directed.
• Follow up on pre-employment requirements, including drug testing and background checks.
• Track candidate status and maintain accurate recruitment records.

Onboarding Support
 

• Notify relevant staff and departments involved in onboarding new hires.
• Prepare onboarding materials, forms, checklists, and employee packets.
• Coordinate onboarding logistics, including schedules, meeting invitations, workspace or equipment follow-up, and required first-day materials.
• Track completion of onboarding documents and follow up with employees or managers as needed.

Personnel Records and Employee Profiles

• Scan, organize, and file employee documents in the appropriate personnel records.
• Maintain accurate personnel profiles and employee documentation.
• Assist with record audits and document clean-up projects.
• Handle employee information confidentially and in accordance with HR standards.

Benefits Administration Support

• Assist with employee benefits eligibility notifications, enrollment documentation, enrollment tracking and follow-up.
• Follow up with employees to ensure required forms are complete and submitted timely.
• Maintain benefit-related tracking logs and documentation.

Training Administration

• Track employee completion of required trainings.
• Assign trainings as directed by HR or management.
• Follow up with employees and supervisors regarding outstanding training requirements.
• Maintain training completion records and assist with reporting.
• Collect and organize employee feedback on training.

Performance Appraisal Support

• Track 90-day introductory period end dates.
• Notify managers when an employee’s 90-day introductory period is approaching.
• Remind and send the performance appraisal form to the manager for completion.
• Follow up to collect completed forms and ensure records are filed appropriately.

Administrative Support

• Prepare letters and documents for merit increases, compensation changes, and similar HR-related items.
• Assist with HR correspondence, spreadsheets, tracking logs, and routine reports.
• Schedule meetings, prepare materials, and support follow-up tasks for HR projects.
• Provide general administrative support to the HR team as assigned.

HRIS and Project Support

• Support HRIS system administration.
• Support project tracking, meeting coordination, documentation, data clean-up, testing logistics, and follow-up items.

Required Qualifications

Education and Experience

• Associate’s or bachelor’s degree. - open to recent college graduates and college student with an interest in HR
• One or more years of administrative, HR, recruiting, onboarding, payroll, benefits, or office support experience.
• Experience handling confidential information.
• Experience with HRIS, payroll systems, applicant tracking systems, benefits platforms, or electronic filing systems a plus.