Finance Assistant

Full-time temporary Finance Assistant in Hilo!

Description

We are looking for a temporary full-time finance assistant until the end of July to assist a local non-profit company.

Hours

Full-time, Monday-Friday, 8:00am-4:30pm, occasional weekend work as needed.

Location

Hilo, Big Island

Pay

$22 to $25 an hour

Responsibilities

• Receive, organize, and track invoices, receipts, and finance documents; review for completeness and follow up as needed.
• Maintain vendor files and assist with setup, purchase requests, and workflow tracking.
• Support invoice processing, coding, matching, and payment preparation, including travel-related expenses.
• Assist with check runs, ACH payments, receivables, invoicing, deposits, and financial data entry across systems.
• Maintain organized financial records, support month-end and audit preparation, and coordinate with staff to ensure timely submissions.
• Monitor deadlines, track payments and contracts, identify workflow issues, and provide general administrative support.
• Perform other related duties as assigned.

Qualifications

• High school diploma or equivalent required.
• Two or more years of clerical, bookkeeping, finance assistant, or accounts payable/accounts receivable support experience.
• Experience using spreadsheets, we-based systems, and standard office software required.
• Experience with accounting software such as QuickBooks Online, MIP, or similar systems strongly preferred.
• Ability to pass a background check and drug screen.

Preferred Qualifications:

• Nonprofit finance or grant-supported environment experience.
• Familiarity with purchasing, invoice processing, vendor maintenance, and document-heavy approval workflows.
• Experience supporting travel coordination, reimbursement, or conference registration/payment processing preferred.
• Working knowledge of Native Hawaiian culture, traditions, history, and current issues.